IWK

1.902.470.8888

1.888.470.5888

Emergency: 911
Telecare: 811
Poison: 1-800-565-8161
5850/5980 University Ave., Halifax, NS B3K 6R8

Research HR - FAQ

 

Human Resources & Payroll – FAQs

How do I get SAP access? (Research Accounts or Time Entry for research staff)

 

All requests for SAP access for research personnel, in addition to the login for employee pay slip, is processed through the Research Services office. Please contact Kelly Brophy, Facility Coordinator in Research Services.

 

How do I budget payroll costs for my research grant?

 

IWK has list of approved pay scales for research personnel. This list will provide the hourly wage, annual wage, approximate cost of benefits and an approximate total cost to research grants to assist with budget planning. Please Kelly Brophy, Facility Coordinator for the current list of approved scales.

 

How do I get an ID badge or door access to a research space?

 

You will have to complete an Authorization for Identification Pass – Research form (Form 6810 01/12). Your supervisor is required to sign off and once you have the authorized signatures for door access, bring the form to Research Services to be authorized.

 

 Once reviewed and stamped by Research Services, you will bring the form to the ID office to have the ID issued and door access processed. Research Services authorizes all forms to ensure the appropriate privacy, confidentiality, security and liability standards are met.

 

I need to complete an HR change to one of my research personnel, where do I find the Human Resource forms? Which Form do I use?

 

Human Resources actions (hire, termination, step increase, etc.) for research personnel are processed hard copy, not through the online system. Contact Kelly Brophy, Facility Coordinator for the electronic copies of the forms and a guide on which forms to use for which action.

 

How do I read my banks on my pay slip? I don’t know how much time I have for vacation, sick, etc.

 

If you are a part time or full time employee, your banks are listed on the bottom of your pay slip. As a casual employee, you are paid benefits in lieu on each pay. Please see the explanation below for each of the lines.

 

Targeted Vacation

This number represents your estimated annual entitlement in hours based on your FTE. If you are on leave without pay during the year, or you work less than your FTE status, you will not have this full balance.

Vacation

This number under the “entitled” column represents your earned vacation time to date. You accrue hours with each hour worked. The number under the “Used” column is the hours you have taken this fiscal year. The “remaining” on this line, is the difference between what you have earned and what you have taken.

Vacation Carry Over

This number represents the number of vacation hours carried over from the previous year. The vacation accumulation hours are depleted before the vacation entitlement for the current fiscal year.

Sick Bank

This number under the “entitled” column represents your earned sick time to date. You accrue hours with each pay period. The number under the “Used” column is the hours you have taken this fiscal year. The “remaining” on this line, is the difference between what you have earned and what you have taken.

Family Time

The number of hours available for use, for family illness in a fiscal year based on the Non-Union Terms of Reference, policy and FTE status. You must have available Sick time in order to use Family time. This information is not shown on Pay Advice for non union (& research) and management employees. Please contact you time administrator for entitlements.

Appointment

The number of hours available for use,  for medical/dental appointments in a fiscal year, based on the Non-Union Terms of Reference, policy and FTE status. You must have available Sick time in order to use Appointment time.

Holiday Bank

This number under the “entitled” column represents your earned Stat time to date. You accrue hours with each hour worked. The number under the “Used” column is the hours you have taken this fiscal year. The “remaining” on this line, is the difference between what you have earned and what you have taken. 

Full time employees will see the hours in their bank prior to the holiday.  Part time employees will accrue hours in their bank each pay period. There are limits on the maximum amount of time that can be banked depending on policy or collective agreement. 

Overtime

The number under the “entitled” column represents your overtime banked to date (this is time that is banked to take another time rather than paid out). The number under the “Used” column is the hours you have taken this fiscal year. The “remaining” on this line, is the difference between what you banked and what you have taken.

There are limits on the maximum amount of time that can be banked depending on policy or collective agreement. 

 

 

 

 

The IWK Health Centre is respected for its world-class research into disorders and diseases affecting women, children, youth and families and is home to many leading research centres. 

Learn more about our research centres by visiting one of the links below.